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careers Sydney
25.11.2021

IMG

Executive Team Assistant

company: IMG
job title: Executive Team Assistant
location: Sydney CBD
work type: Full-time
level: Mid-level

Role Description

The Executive Team Assistant – IMG Fashion is responsible for providing a high level of administrative support to the Vice President-Managing Director, in the areas of internal and external correspondence, communications, records and reports, travel, meetings, and appointments.

The position forms an integral part of IMG Fashion’s Sydney-based team, which is responsible for the organization and delivery of IMG Fashion’s events and properties in the APAC region which currently includes Afterpay Australian Fashion Week (AAFW) and the Australian Fashion Laureate. The successful candidate will work closely with the Managing Director to support their activities relating to the commercial strategy, sponsorship sales, partnerships and endorsements, marketing, and event production across the region.

Key Responsibilities

  • Assist in client liaison and management responsibilities
  • Assist in event management planning and implementation
  • Prepare meeting agendas, speeches, correspondence, sales presentations, financial and other reports & documents, as required
  • Manage Weekly Team WIP, including agenda, minutes, action points and follow up
  • Manage Expense Claims, Diary Management, Travel Management, media and interview requests, H&MU bookings, event wardrobe requests, photo shoots etc
  • Liaise with Fashion team as well as colleagues in different business units (Finance, Legal, Global Fashion team, Models, Talent etc) regarding follow-up of requests for information, action, and feedback on certain matters
  • Maintain office procedures in a professional manner
  • Update Status Reports and CRM on weekly basis
  • Manage and respond to (where appropriate) internal (including global) requests for information
  • Management of invitations & RSVPs for AAFW VIP front row hosting

 

KEY SKILLS

  • 1-2 years prior experience in a similar corporate assistant role
  • Advanced PC skills, specifically MS Office and Adobe Creative Suite, specifically Photoshop and InDesign
  • Ability to honour confidentiality of information
  • Effective communication skills, both verbal and written
  • Excellent organisational skills, attention to details and time-management practices
  • Ability to communicate professionally and effectively with company stakeholders, including but not limited to government organizations and corporate clients in a responsible manner
  • Ability to take initiative and make decisions
  • Ability to work under pressure, prioritise and multi-task
  • Experience with online database management is valuable but not essential

 

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