Alana Maria Jewellery
PA / Office Manager
| company: | Alana Maria Jewellery |
| job title: | PA / Office Manager |
| location: | Freshwater |
| work type: | Part-time |
| level: | Mid-level |
Role Description
As a leader in everyday luxury, Alana Maria Jewellery creates high-quality, handcrafted jewellery using premium materials like 14k gold-filled, solid gold, 925 sterling silver, and authentic freshwater pearls. Our pieces are designed to celebrate life’s special moments while adding a touch of luxury to the everyday.
As the Personal Assistant (PA) / Office Manager you will be responsible for end to end personal assistant support to the Founder. Focusing on ensuring all administrative requirements are delivered in a timely manner to allow the Founder to be productive, organised and high performing.
The PA / Office Manager acts as an ambassador for the company and collaborates across all teams to ensure our team culture is front of mind. This role requires confidentially, high attention to detail and experience in a fast-paced and dynamic work environment. Developing the operational functions of our office, whilst ensuring a smooth and efficient work environment for all employees is a priority for this role.
This is a role that demands maturity and flexibility. You will be trusted to manage your responsibilities with minimal supervision, be adaptable to the evolving needs of our founder and consistently deliver top-quality results.
No two days will be the same so the ability and willingness to be versatile is key.
Success in this role requires a can-do attitude and intrinsic drive for success, accompanied with strong administrative expertise and stakeholder management experience.
Key Responsibilities
- Seamless management and prioritisation of the Founder’s email, calendar and all internal and external communications.
- Acts to support the Founder in delivering and supporting their key pieces of work.
- Attend to personal related tasks for the founder, from arranging personal appointments, home related errands etc.
- Preparation and attendance at a variety of meetings for the founder (including preparing the agenda, minutes, presentations).
- Coordinate end to end domestic and international travel schedules including, all flights, transfers, accommodation, restaurant bookings and any additional requirements.
- Compiling, drafting & distributing communications on behalf of the Founder.
- Successful management of Founder related events – including but not limited to the brand partnership events.
- Management of personal social media accounts direct messages i.e instagram.
- Process invoices and manage expenses for the Founder, ensuring all receipts are kept and uploaded onto Xero.
- Maintains a strong relationship with key EAs from our major stakeholders.
- Liaising with vendors and service providers to ensure the efficient running of the office, ordering stationery, setting the standard of the presentation of the office, organising couriers, arranging staff lunches and snacks, farewell gifts and cards etc.
- Implementing and maintaining office policies, procedures, and best practices
- Support the People and Culture Manager with all tasks involved in onboarding and off boarding of employees. i.e. setting up email, office access, desk, IT equipment.
- Support the People and Culture Manager with all employee experience/company wide events across HQ and stores.
- Participate in projects within the business to support marketing, operations, design and production and people and culture.
- Builds trusted advisor relationships with key stakeholders within the business.
KEY SKILLS
- Three to four years experience as a PA/ office manager
- Experience within a start up/ high growth company
- Intermediate skills using all Google Suite applications, Slack, ClickUp and Gorgias (preferred)
Apply via LinkedIn only, do not use the ‘apply now’ form below.
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